Timesheets people will actually fill in.
timesense records the time your people spend on their work, gets it signed off by the right approver, whether they sit in your business or someone else's, and gives you approved hours you can pay and bill with confidence. No passwords, no spreadsheets chasing signatures.
| Project | Mon | Tue | Wed | Thu | Fri | Total |
|---|---|---|---|---|---|---|
| Site fit outHarbour Street project | 7.5 | 7.5 | 4.0 | 7.5 | 7.5 | 34.0 |
| Safety trainingInternal | 0.0 | 0.0 | 3.5 | 0.0 | 0.0 | 3.5 |
| Week | 7.5 | 7.5 | 7.5 | 7.5 | 7.5 | 37.5 |
From hours worked to hours paid, in three steps.
People fill in the whole week on one screen
Time goes against several projects at once, in days, hours, or start and finish times with breaks. Save a draft on Wednesday and submit on Friday.
The right person signs it off
Each project names up to three approvers, who get an email the moment a timesheet lands. Approve, reject with a note, or work through the queue in bulk.
Approved hours are locked and ready
Signed off time is locked, so nobody edits hours after approval. Report and export it by person, project or client for billing, and hand it to payroll knowing every hour has been approved.
Accounting timesheets are built to run a pay run. timesense is built to get time approved.
Most cloud accounting packages include a timesheet so payroll knows what to pay. That works when one manager signs off everyone's hours. It falls short when work spans projects, sites, teams or clients, and different people need to approve it.
| Timesheets in cloud accountingBuilt around payroll | timesenseBuilt around approval | |
|---|---|---|
| Who approves | Usually an administrator or manager inside your own business | The person responsible for the work, set per project, including approvers outside your business |
| Outside approvers | No way in without a licence or a login to your books | Clients, partners and site managers sign in with an emailed link or code and see only their own company |
| Organised by | Employee and pay period | Project and approver, with up to three approvers per project |
| Contractors | Often limited to people set up on payroll | Employees and contractors file time the same way |
| Sign off trail | Basic status on each timesheet | Reject notes, an audit log of every approval and change, and hours locked once approved |
| Reporting | Hours mainly feed pay runs | Reports and exports by person, project or client, project budgets and day rates, and multi timesheet PDF packs to attach to an invoice |
| Access to your finances | Approvers work inside the same system as your accounts | Staff and approvers never go near your accounting system |
timesense sits alongside your accounting software rather than replacing it. Your books stay where they are; timesense gives you approved hours you can trust before anything is billed or paid.
Everything you need around a timesheet.
For any business that needs time recorded, approved and trusted, from a single small team to several companies under one roof.
Time entry
Each company chooses days, hours, or start and finish times, with a standard day of 7.5 or 8 hours.
Approvals
Approve, reject or delete one at a time or in bulk. Reject notes are saved and shown to the person.
Notifications
Approvers hear when a timesheet is submitted. Staff hear when theirs is approved or rejected.
Projects
Sort by approver, people assigned or hours to date. Switch projects off and on as work changes.
Leave built in
Annual, sick and unpaid leave, public holidays and training sit beside project work from day one.
People
Invite by email, set roles, switch access off and on, and see who is assigned to what.
Reporting
Pick a date range, person or project and export to CSV or PDF, including what approved time is worth.
Budgets and day rates
Set a budget and rate per project and watch burn against it as approved hours come in.
Print packs
Choose several timesheets and print them together as one PDF, ready to attach to an invoice.
Audit log
Every project change, assignment, approval and rejection is logged with who did it and when.
Help and support
Every signed in user can raise a support ticket from inside the app.
Use it anywhere
Works in any modern browser on desktop or phone, in light or dark mode.
Your team and outside companies, each behind their own wall.
Every approver gets the same tools. The only difference is how far they can see.
| Your teamSingle sign on | Outside companiesEmailed magic link or code | |
|---|---|---|
| Who | Your own staff | People at each client, partner or subsidiary company |
| Sign in | Microsoft, Google or your company's own sign in (Okta and other SAML or OIDC providers) | One click sign in link or a one time code sent by email, so there is no password to forget or reset |
| Roles | Administrator, Super | Account manager, Employee |
| Reach | Every company | Their own company only |
| Approvals | Full approval tools across every company | Account managers approve for their company. Employees approve only projects that name them. |
| Settings | Any company | Account managers set entry mode, standard day and reject note rules for their own company |
timesense runs on modern serverless cloud infrastructure with an always available database. There are no servers for you to patch and nothing to install.
Built and run by AJQ Technology, an Australian owned, SOC 2 Type II certified consultancy.
Microsoft, Google or your own company single sign on, plus emailed magic links and codes. There are no stored passwords to leak or reset.
Every request is checked against the caller's company and role. Hiding a button is never the only protection.
They are what you bill and pay from, so they must be reopened before anyone can change them.
Approvals, rejections and project changes are recorded with who and when.
When a plan is full the next person is refused rather than quietly billed for.
Pick the size that fits.
Every plan includes everything timesense does. Plans differ only in seats. Get in touch for pricing.
Starter
One team getting started. Everything timesense does, sized for a small crew.
- People filing time 5
- Approvers 2
- Account managers 1
Team
Several projects at once, with room for an approver on each.
- People filing time 10
- Approvers 3
- Account managers 2
Business
A whole organisation, with enough account managers to run each group separately.
- People filing time 25
- Approvers 5
- Account managers 3
Larger teams and white label setups are also available.
Tell us about your team and we'll set you up.
We'll walk you through a demo, load your projects and people, and have your first week of timesheets running within days.
Self service sign up is on the way. Soon you'll be able to choose a plan, invite your people and start filing time without waiting on us.